Structured
Project Management
Project Management
What:
Keep projects on schedule, within budget, and measure the results.
Who:
Tracking the progress of projects helps you keep your finger on the pulse of your organization. When done effectively, project tracking helps your team keep projects on schedule and within budget. It also helps you deploy your team members and other resources efficiently.
Where:
Project failure is expensive. When you have a process for tracking progress, you can anticipate complications and steer a project back on course before it has drifted too far from its milestones and goals.
What: Keep projects on schedule, within budget, and measure the results.
Who: Tracking the progress of projects helps you keep your finger on the pulse of your organization. When done effectively, project tracking helps your team keep projects on schedule and within budget. It also helps you deploy your team members and other resources efficiently.
Where: Project failure is expensive. When you have a process for tracking progress, you can anticipate complications and steer a project back on course before it has drifted too far from its milestones and goals.
Best Practices:
Create a status document.
In a document that all team members can access, put the important dates, milestones, and deliverables in writing.
Have team members update the document daily or weekly with status updates – pay attention to whether the project is on track.
Flag potential risks that may derail the project's progress.
Example: Use a memo template to gather and share project metrics with your team.
Set up a cadence for status reports.
Weekly or monthly status reports allow you to reflect on what's going right and what could be improved.
Then, apply the lessons learned to the portion of the project that’s still ongoing.
Example: Use a weekly status report template to gather updates and input from your team.
Establish accountability.
Manage implementation with tasks or processes with attached assignees.
Aim for speed to insight so you can learn quickly from both failures and successes.
Example: Use a kickoff document template to define roles and the individuals responsible for each aspect of a project.
Communicate clearly.
Make sure everyone knows about the project and its implications for their work, both those responsible for executing it and those who simply need to be informed.
Example: Use a weekly standup template for sharing updates on company-wide projects.
Measure your results.
Establish metrics that allow you to judge whether the project is progressing successfully and whether your team is achieve the desired results.
Success is:
You know you've completed a successful progress tracking process when all stakeholders know the status and risks of all projects underway, and you can make adjustments as necessary to keep projects on schedule and within budget.
Templates:
Making it happen:
Here's how Almanac helps you track progress and drive results more productively.
Success is: You know you've completed a successful progress tracking process when all stakeholders know the status and risks of all projects underway, and you can make adjustments as necessary to keep projects on schedule and within budget.
Making it happen: Here's how Almanac helps you track progress and drive results more productively.
Kanban Boards
Almanac folders let you track your team's progress and process in flexible views.
Activity Feed
Almanac replaces timestamps with milestones to help you navigate your work's history with ease.
Doc Analytics
Get basic stats on your document and see when every collaborator last viewed the document.
Databases
Track work across your team. Visualize bottlenecks. Filter to only the most important work.
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